REGULATIONS FOR THE SOCIETY’S SHOW EXHIBITION OF HORSES, PONIES & DONKEYS
The Show to be held at Ardenrun, Lingfield, Surrey on Sunday 29th & Monday 30th August 2021 and thereafter at such place the Council may deem desirable.
By entering competition classes at the Edenbridge & Oxted Agricultural Show, you, and all of your associated party, agreed to abide by the rules and regulations set out below.
Entries may be made online at www.edenbridge-show.co.uk or on a printed entry form and must be delivered or sent to the Show Office, with the entry fee on or before the close of entries. If known, the name and address of the breeder of each entry should be mentioned, as well as the year in which it was born.
All entry forms must be accurately filled up and signed by the Exhibitor or his agent. An Exhibitor omitting to give information asked for on the entry form will be liable to have his entry rejected.
Every Exhibitor shall prove the correctness of his entry to the satisfaction of the Committee when called upon to do so, or failing to furnish the required proof, may be prohibited from exhibiting, and any prize awarded may be withheld and the award cancelled.
It is the Exhibtor’s responsibility to ensure that they are eligible to compete it each class.
No entry will be substituted after the closing date of entries.
Entry fees will be forfeited if the animal does not come forward for their class without a valid reason.
A refund will be considered if the animal is medically unable to compete. A refund request will need to completed, in writing, within 1 month of the date of the Show. A vet’s certificate must be supplied with the refund request. Refunds will only be considered after the Show.
In all classes the Committee reserve the right of rejection of the entry of any person and also the right of withholding any prize or prizes awarded.
Riders or handlers must be a minimum age of 4 years or over.
Entry fees for classes that are qualifiers for the Horse of the Year Show include a £15 contribution. This is paid directly to Grandstand Media Ltd. For further information, please visit www.grandstandentries.co.uk.
To be eligible to make entries at Members’ rates an Exhibitor must have paid the annual subscription for the current year, 2021. Members must have paid their membership prior to making their entry to ensure that they are eligible for Members’ rates.
Exhibitors in all classes must ensure they have sufficient grooms in attendance, especially if multiple entries are made. Additional passes can be purcahsed from the website.
Exhibtor and their associated party must have the correct, and valid passes in order to access the Showground. Passes are only valid for the day of the entered class. Where possible, passes will be sent electronically, and it is the responsibility of the Exhibitor to ensure that they bring their passes to the event.
Exhibitors will be allocated 2 passes for the first horse entered, and 1 additional pass for each horse thereafter. Up to a maximum of 6 passes will be allocated to each Exhibitor.
Driving entries will receive 1 additional pass per entry.
Horse boxes & trailers will not require a pass for the Horse Box Park.
Supporting cars will not be permitted in the Horse Box Park and must park in the allocated parking for Horse Support Vehicles.
Stabling is available at the rate of £40.00 per box, per night. This entitles the Exhibitor to use the stable from 6.00pm on the night of reservation until 6.00pm the following day.
All Stabling must be booked and paid for at the time of making entries. Those who have pre-booked stabling should report to the Stable Manager upon arrival for allocation of stabling.
Bedding will not be provided.
Stables should be left clean after use. Horses eligible to compete in the Supreme Ridden Horse Championship will have stabling provided free of charge for the Sunday night, if required. Please advise the Show Office if stabling is required.
If any animal shall be proved to be suffering from any contagious or infectious disease at the time it is sent to the Show, the Exhibitor thereof shall indemnify the Society against all or any claims for losses sustained.
Exhibtors and grooms in charge of animals must be subject to the orders of the Stewards, and must be in attendance during the whole period of the Show.
All horses and donkeys over six months of age must be fully vaccinated against Equine Influenza and Tetanus. Checks will be carried out by the Veterinary Officers on a random basis who may also carry out dope testing if deemed necessary.
All horses, ponies & donkeys receiving a prize, reserve or commended rosette will be required (under penalty of disqualification) to be ready to parade when required.
No one will be allowed in the ring while the Judges are engaged upon their awards, except those who have duties to perform.
The Judges may withhold any prize where there is evident want of merit. No second prize will be awarded unless there are at least three entries in a class and two individual Exhibitors, and no third prize unless there are at least five entries.
Any class may be cancelled or, where appropriate, amalgamated unless there are at least three entries.
A class is deemed to have commenced when an animal enters the ring, if the judge is then present in the ring. If the judge is not present then the class shall commence when the judge enters the ring.
Exhibits will not be allowed into the ring after the ponies/horses have been asked to trot.
Judges named in this Schedule have been appointed to act as such in events as indicated. The Committee reserve the right to appoint substitutes for any who may be unavoidably prevented from attending and all entries are accepted upon that understanding.
It is the responsibility of the Exhibitor to note the name of the Judge appointed for the classes they wish to enter and are advised, in the interests of all concerned, not knowingly to enter an animal bred by, previously owned by or has any connections with the Judge appointed.
The decision of the Judge is final.
Data Protection (GDPR) All data given upon entry of all classes to Edenbridge & Oxted Agricultural Show may be provided to various Breed Societies etc. for checking eligibility and publication of results. By providing data you are giving permission for that data to be stored on our systems and databases.
All objections must be made in writing to the Show Office within one hour of the termination of the judging of the classes in question on the day of the Show; such objection to be accompanied by a deposit of £5.00, this deposit to be forfeited in the event of the objection proving unfounded and/or frivolous.
In the event of an Exhibtior, or anyone connected with an Exhibtor, being guilty of improper or abusive behaviour towards his/her animal, any Official of the Society or the general public, the Chairman or Chief Steward shall have the power to order the offender to leave the showground and recommend that the Council shall refuse that person’s entries for future shows. Should an Exhibitor be aggrieved at such action he/she may lodge an objection in writing. Such objections shall be considered by a panel of not less than 3 members of the Society appointed by the Chairman or Vice-Chairman and their decision shall be final.
All of the Stewards and Committees are volunteers who dedicate their time to organising and running the Edenbridge & Oxted Agricultural Show. We kindly ask that you respect them during the event.
The Organisers of this show have taken reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the Organisers and all the Officials and Stewards.
Neither the Society nor its officers or servants shall be liable for personal injury or loss of or damage to any property whatsoever happening to or arising out of the presence of any person at the Society’s Show and caused by the wrongful act or omission of the Society, its officers or servants, and it is a condition of entry to the Show that any person visiting the Show, including any Exhibitors, competitors or their servants shall indemnify the Society, its officers or servants against all liabilities, claims, proceedings, costs and demands arising out of such act or omission.
Suitable hard hats must be worn at all times. The exception of this rule will only apply if the rules & regulations of the Society which the class is affiliated to states otherwise. This rule applies to everyone when mounted and will involve disqualification for those who do not comply.
Rules & regulations related to COVID-19 will be available in a separate document. The Edenbridge & Oxted Agricultural Show are closely monitoring advice from the government and the governing bodies of showing and will update the document as necessary.
Failure to comply with any of the foregoing regulations could result in prize money being withheld, possible disqualification and refusal of entries in future years.
Should any questions arise not provided for in the foregoing rules and regulations, the same must be referred to the Committee, whose decision shall be final.