REGULATIONS FOR THE SOCIETY’S SHOW EXHIBITION OF HORSES, PONIES & DONKEYS
The Show to be held at Ardenrun, Lingfield, Surrey on Sunday 29th & Monday 30th August 2021 and thereafter at such place the Council may deem desirable.
By entering competition classes at the Edenbridge & Oxted Agricultural Show, you, and all of your associated party, agreed to abide by the rules and regulations set out below.
1. All entry forms must be accurately filled up and signed by the Exhibitor or their agent. An Exhibitor omitting to give information asked for on the entry form will be liable to have their entry rejected.
2. Every Exhibitor shall prove the correctness of their entry to the satisfaction of the Committee when called upon to do so, or failing to furnish the required proof, may be prohibited from exhibiting, and any prize awarded may be withheld and the award cancelled.
3. 3. It is the competitor’s responsibility to ensure that they are eligible to compete in each class. No entry will be substituted after the closing date of entries.
4. Entry fees will be forfeited if the animal does not come forward for their class without a valid reason.
5. 5. A refund will be considered if the animal is medically unable to compete. A refund request will need to completed, in writing, within 1 month of the date of the Show. A vet’s certificate must be supplied with the refund request. Refunds will only be considered after the Show.
6. In all classes the Committee reserves the right of rejection of the entry of any person and also the right of withholding any prize or prizes awarded.
7. Riders or handlers must be a minimum age of 4 years or over.
8. Entry fees for classes that are qualifiers for the Horse of the Year Show include a £15 HOYS contribution. For further information, please visit www.grandstandentries.co.uk.
9. To be eligible to make entries at Members’ rates an Exhibitor must have paid the annual subscription for the current year, 2021. Members must have paid their membership prior to making their entry to ensure that they are eligible for Members’ rates.
10. The Committee reserves the right to restrict the number of entries in any class.
11. Competitors in all classes must ensure they have sufficient grooms in attendance, especially if multiple entries are made.
12. Competitors and their associated party must have the correct and valid passes in order to access the Showground. Passes are only valid for the day of the competitor’s entered class. Where possible, passes will be sent electronically, and it is the responsibility of the competitor to ensure that they bring their passes to the event.
13. Exhibitors will be allocated 2 passes for the first horse entered, and 1 additional pass for each horse thereafter. Up to a maximum of 6 passes will be allocated to each Exhibitor. Driving entries will receive 1 additional pass per entry. Additional wristbands may be purchased from the website.
Horse boxes & trailers will not require a pass for the Horse Box Park. Supporting cars will not be permitted in the Horse Box Park and must park in the allocated parking for Horse Support Vehicles.
Stabling is available at the rate of £40.00 per box, per night. This entitles the Exhibitor to use the stable from 6pm on the night of reservation until 6pm the following day. All stabling must be booked and paid for at the time of making entries. Those who have pre-booked stabling should report to the Stable Manager upon arrival for allocation of stabling. Bedding will not be provided.
16. Stables should be left clean after use. Horses eligible to compete in the Supreme Ridden Horse Championship will have stabling provided free of charge for the Sunday night, if required. Please advise the Show Office if stabling is required.
If any animal shall be proved to be suffering from any contagious or infectious disease at the time it is sent to the Show, the Exhibitor thereof shall indemnify the Society against all or any claims for losses sustained.
18. Competitors in charge of animals must be subject to the orders of the Stewards, and must be in attendance during the whole period of the Show.
19. All horses and donkeys over six months of age must be fully vaccinated against Equine Influenza and Tetanus. Checks will be carried out by the Veterinary Officers on a random basis who may also carry out dope testing if deemed necessary.
20. Prizes & Judging
All horses, ponies & donkeys receiving a prize, reserve or commended rosette will be required (under penalty of disqualification) to be ready to parade when required.
21. Trophies presented at the Show to be held for one year.
22. No one will be allowed in the ring while the judges are engaged upon their awards, except those who have duties to perform.
23. The judges may withhold any prize where there is evident want of merit. No second prize will be awarded unless there are at least three entries in a class and two individual exhibitors, and no third prize unless there are at least five entries.
24. With the exception of Young Handler classes, all prize money will be paid electronically to the bank account nominated when entering a class. Prize money will be paid within 1 month of the Show. Entrants are advised to take care to ensure accuracy when completing their entry to avoid delay in payment of prize money. There is no alternative method of payment.
25. Any class may be cancelled or, where appropriate, amalgamated unless there are at least three entries.
26. A class is deemed to have commenced when an animal enters the ring, if the judge is then present in the ring. If the judge is not present then the class shall commence when the judge enters the ring. Exhibits will not be allowed into the ring after the ponies/horses have been asked to trot.
27. Judges named in this Schedule have been appointed to act as such in events as indicated. The Committee reserves the right to appoint substitutes for any who may be unavoidably prevented from attending and all entries are accepted upon that understanding.
28. It is the responsibility of the exhibitor to note the name of the judge appointed for the classes they wish to enter and are advised, in the interests of all concerned, not knowingly to enter an animal bred by, previously owned by or with any connections to the judge appointed.
29. The decision of the judge is final.
For those wishing to camp, a camping/caravan permit can be purchased when making entries or at a later date. A camping pass will need to be purchased for a tent, motorhome or caravan that will take up additional space in the Horse Box Car Park. Passes can be purchased for £10 and are valid for staying on site between 26th & 31st August 2021.
31. Use of data
Data given upon entry of any classes to Edenbridge & Oxted Agricultural Show will be retained and used to provide you with reasonable information about your participation and about the event in general. It may also be provided to various and relevant societies for checking eligibility, for publication of results and may be published in the Show’s catalogue, social media and website.
By providing data you are giving permission for that data to be stored on the Show’s systems and databases. The Show’s Privacy Notice can be found on our website at www.edenbridge-show.co.uk.
By entering a competition class you permit the Show Organisers to use your name and photographs of your exhibit in our publicity material. This could be online, in print and could be supplied to third party media organisations for publication.
All objections must be made in writing to the Show Office within one hour of the termination of the judging of the classes in question on the day of the Show; such objection to be accompanied by a deposit of £5.00, this deposit to be forfeited in the event of the objection proving unfounded and/or frivolous.
In the event of a Exhibitor, or anyone connected with a Exhibitor, being guilty of improper or abusive behaviour towards their animal, any Official of the Society or the general public, then the Chairman, Chief Steward or Show Director shall have the power to order the offender to leave the showground and recommend that the Council shall refuse that person’s entries for future shows. Should an Exhibitor be aggrieved at such action they may lodge an objection in writing. Such objections shall be considered by a panel of not less than 3 members of the Society appointed by the Chairman or Vice-Chairman and their decision shall be final.
34. All of the Stewards and Committees are volunteers who dedicate their time to organising and running the Edenbridge & Oxted Agricultural Show. We kindly ask that you respect them during the event.
35. Health & Safety
The Organisers of this show have taken reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the Organisers and all the Officials and Stewards.
36. Neither the Society nor its officers or servants shall be liable for personal injury or loss of or damage to any property whatsoever happening to or arising out of the presence of any person at the Society’s Show and caused by the wrongful act or omission of the Society, its officers or servants, and it is a condition of entry to the Show that any person visiting the Show, including any Exhibitors, competitors or their servants shall indemnify the Society, its officers or servants against all liabilities, claims, proceedings, costs and demands arising out of such act or omission.
The Event Safety Officer is the designated COVID-19 officer for the Show and will be assisted by the Show’s stewards, security and medical staff. The Show will implement any government restrictions and best practice advice required both during the build-up and operation of the Show. These may include social distancing, signage, hand sanitising stations, requirement to wear face masks, areas with limited access and controlled routes of flow.
The exhibitor assumes responsibility for ensuring that their exhibits and activities comply with all legal requirements and best practice advice as may be in place at the time of the event to protect the safety of exhibitors and public alike.
38. In the event that the Show is postponed or cancelled, the Show undertakes to offer exhibitors the option of a full refund or of carrying forward their booking and payment to the rescheduled event.
39. If local or regional COVID restrictions specifically prevent an exhibitor from attending, the exhibitor may apply to the Show Office for a discretionary refund.
40. Failure to comply with any of the foregoing regulations could result in prize money being withheld, possible disqualification and refusal of entries in future years.
41. Should any questions arise not provided for in the foregoing rules and regulations, the same must be referred to the Committee, whose decision shall be final.