REGULATIONS FOR THE SOCIETY’S SHOW EXHIBITION OF CATTLE, SHEEP, PIGS AND GOATS
The Show to be held at Ardenrun, Lingfield, Surrey RH7 6LL on Sunday 29th & Monday 30th August 2021.
By entering competition classes at the Edenbridge & Oxted Agricultural Show, you, and all of your associated party, agreed to abide by the rules and regulations set out below.
Entries for cattle, sheep & pigs may be made online at www.edenbridge-show.co.uk or on a printed entry form and must be delivered or sent to the Show Office, with the entry fee on or before the close of entries.
Goat entries may be made on a printed entry from which can be downloaded from the website. Goat entries should be emailed to the Chief Goat Steward and Chair of Agriculture Committee, Richard Pemble. firstname.lastname@example.org. If you have any queries relating to goat classes, please contact Richard on 07721 072423. All goat exhibits must be registered with the British Goat Society as in the ownership and in the name of the Exhibitor, the registered name and number being quoted on the entry form, and also the kidding date for goats in milk. The registered number of any goat initially entered as RAF (Registration Applied For) must be submitted to the Chief Steward before that goat competes.
All entry forms must be accurately filled and signed by the Exhibitor or his agent. An Exhibitor omitting to give information asked for on the entry form will be liable to have their entry rejected.
Every Exhibitor shall prove the correctness of their entry to the satisfaction of the Committee when called upon to do so, or failing to furnish the required proof, may be prohibited from exhibiting, and any prize awarded may be withheld and the award cancelled.
Exhibitors must declare where relevant if they are part of accredited health schemes.
All livestock entries must have been the bona fide property of the Exhibitor at least three calendar months before the Show day.
Definition of Exhibitor Bred: An animal is defined as “Exhibitor Bred” if it is born in the UK or Republic of Ireland and carries the owner’s prefix. This includes animals born as a result of embryo transplant. An animal in joint ownership qualifies as Exhibitor Bred providing it has been jointly entered and one of the joint owners is the breeder.
It is the Exhibitor’s responsibility to ensure that they are eligible to compete in each class.
Exhibitors will make an entry in the relevant class on the entry form provided or online. Details of the actual animal concerned will be entered by the Exhibitor on cards provided prior to the Show. This allows for substitution in case of illness.
Entry fees will be forfeited if the animal does not come forward for their class without a valid reason.
A refund will be considered if the animal is medically unable to compete. A refund request will need to completed, in writing, within 1 month of the date of the Show. A vet’s certificate must be supplied with the refund request. Refunds will only be considered after the Show.
Should it become necessary to cancel the livestock classes owing to DEFRA regulations, the whole of the entrance fee paid by the Exhibitors of these classes will be refunded.
In all classes the Committee reserves the right of rejection of the entry of any person and also the right of withholding any prize or prizes awarded.
The Committee reserves the right to restrict the number of entries in any class.
Handlers must be a minimum age of 4 years or over.
To be eligible to make entries at Members’ rates an Exhibitor must have paid the annual subscription for the current year, 2021. Members must have paid their membership prior to making their entry to ensure that they are eligible for Members’ rates.
Cattle exhibitors will be eligible to receive a £20 transport levy for each animal forward over 12 months of age. Age determined at the date of the Show. The transport levy will be paid within 1 month after the Show.
Exhibitors in all classes must ensure they have sufficient stockmen in attendance, especially if multiple entries are made. Stockmen in charge of animals must be subject to the orders of the Stewards and must be in attendance during the whole period of the Show.
Exhibitors and their associated party must have the correct, and valid wristbands in order to access the Showground.
Additional wristbands may be purchased from the website. www.edenbridge-show.co.uk
For those wishing to camp, a camping/caravan permit can be purchased when making entries or at a later date. A camping pass will need to be purchased for a tent, motorhome or caravan that will take up additional space in the Livestock Car Park. Passes can be purchased for £10 and are valid for staying on site between 26th & 31st August 2021.
Cattle Sheep Pigs Goats £10 £5 £5 £8
Straw will be provided for the first bedding only. Livestock housed in marquees.
Penning fees will be refunded if an animal is medically unable to compete, providing the Exhibitor notifies the Show Office no less than 48 hours before the date of the Show.
If there are sufficient entries of any one breed, these will be penned together as much as possible. Please specify breed on entry form.
Arrival & Departure
Animals may arrive during Saturday 28th August 2021 (between 10.00am and 6.00pm) and must remain on the showground for the duration of the Show.
No animal to be removed from its place in the Showground before 4.00pm on Monday 30th August 2021 without a written permit from the Show Office or the Chief Steward of their related section.
If any animal shall be proved to be suffering from any contagious or infectious disease at the time it is sent to the Show, the Exhibitor thereof shall indemnify the Society against all or any claims for losses sustained.
Animals must be shown according to their breed society standards and rules.
All Exhibitors are reminded to report the movement of livestock off their farm and then back onto their farm after the Show.
It is the Exhibitor’s responsibility to ensure that all current legislation is met with regards to showing any livestock. If in doubt, please contact Surrey Trading Standards (Tel: 0300 123 2329)
The following practices are not permitted for the purpose of the preparation of an animal for presentation at the Show:
The infusion or injection of any drugs or any other substance or the insertion of any object into the teats, udder, blood vessels, muscles or under the skin of any animal or otherwise into an animal to restrict the flow of milk.
The setting of the teats of an animal with any form of glue or other setting substance or any other action which alters the natural teat placement of an animal.
The sealing of an animal’s teats with any form of glue or other substance which prevents a cow reducing pressure on her udder through natural leakage.
Any surgery to the mammary system of an animal at any time during the life of the animal which is designed to alter its physical attributes, except the removal of supernumerary teats.
Performing surgery of any kind to change the natural contour or appearance of the animal’s body, hide or hair. (Not included is the removal of warts and horns, clipping and dressing of hair and trimming of hooves).
Roping udders and the use of objects to improve definition of the suspensory centre ligament physically or balancing the udder by any means other than by leaving naturally produced milk in any or all quarters.
Filling an animal’s rumen unnaturally with liquid (tubing).
All cattle exhibitors are reminded that the passport must be brought to the Showground in respect of every animal along with pre-movement information if travelling from a TB1 area.
Sheep Exhibitors will note that all females of all breeds except Dorset Horn, Polled Dorset and Finnish Landrace to be exhibited are:
1) non-pregnant; 2) have not lambed within 30 days prior to attending the show; 3) not subject to procedures which change the seasonal breeding pattern.
All females of Dorset Horn, Polled Dorset and Finnish Landrace breeds must be accompanied by a declaration stating that each animal is 1) non-pregnant; 2) has not lambed in the previous 30 days.
All sheep, regardless of age or breed, must be ear tagged with the flock mark or herd mark prior to movement to the Show.
The colouring of sheep wool will NOT be permitted.
All pigs coming to the Show must be accompanied by an eAML2 form. Inbound and Outbound. NOTE: Electronic Movement Licensing - eAML2 combine AML2 and FCI forms into one.
All goats in milk must have kidded or aborted a minimum of thirty (30) days prior to the Show. No pregnant goat will be admitted to the showground.
The show is open to goats from herds that are whole herd negative CAE tested within the twelve months prior to the show. A current CAE certificate for those animals entered must accompany the animals’ entry details. Entries will only be accepted providing the CAE blood test results are submitted on the BGS submission form. This show is not open to exhibitors or herds that have had a goat test positive for CAE, or shown clinical symptoms of CAE, within the six-calendar month period before the date of the show. The organisers request that no goats are bought to the show from herds that may have been in contact with goats previously tested positive for CAE, even if the herd now has a whole herd negative tested certificate.
All goats in milk will be stripped out to the satisfaction of stewards by 7pm on Saturday 28th August 2021.
Prizes & Judging
All animals receiving a prize, reserve or commended rosette will be required (under penalty of disqualification) to be ready to parade when required.
Trophies presented at the Show to be held for one year.
No one will be allowed in the ring while the Judges are engaged upon their awards, except those who have duties to perform.
The judges may withhold any prize where there is evident want of merit. No second prize will be awarded unless there are at least three entries in a class and two individual exhibitors, and no third prize unless there are at least five entries.
Any class may be cancelled or, where appropriate, amalgamated unless there are at least three entries.
A class is deemed to have commenced when an animal enters the ring, if the judge is then present in the ring. If the judge is not present then the class shall commence when the judge enters the ring.
Judges named in this Schedule have been appointed to act as such in events as indicated. The Committee reserves the right to appoint substitutes for any who may be unavoidably prevented from attending and all entries are accepted upon that understanding.
It is the responsibility of the exhibitor to note the name of the judge appointed for the classes they wish to enter and are advised, in the interests of all concerned, not knowingly to enter an animal bred by, previously owned by or with any connections to the judge appointed.
The decision of the judge is final.
Use of data
Data given upon entry of any classes to Edenbridge & Oxted Agricultural Show will be retained and used to provide you with reasonable information about your participation and about the event in general. It may also be provided to various and relevant societies for checking eligibility, for publication of results and may be published in the Show’s catalogue, social media and website. By providing data you are giving permission for that data to be stored on the Show’s systems and databases. The Show’s Privacy Notice can be found on our website at www.edenbridge-show.co.uk. By entering a competition class you permit the Show Organisers to use your name and photographs of your exhibit in our publicity material. This could be online, in print and could be supplied to third party media organisations for publication.
All objections must be made in writing to the Show Office within one hour of the termination of the judging of the classes in question on the day of the Show; such objection to be accompanied by a deposit of £5.00, this deposit to be forfeited in the event of the objection proving unfounded and/or frivolous.
In the event of a Exhibitor, or anyone connected with a Exhibitor, being guilty of improper or abusive behaviour towards their animal, any Official of the Society or the general public, then the Chairman, Chief Steward or Show Director shall have the power to order the offender to leave the showground and recommend that the Council shall refuse that person’s entries for future shows. Should an Exhibitor be aggrieved at such action they may lodge an objection in writing. Such objections shall be considered by a panel of not less than 3 members of the Society appointed by the Chairman or Vice-Chairman and their decision shall be final.
All of the Stewards and Committees are volunteers who dedicate their time to organising and running the Edenbridge & Oxted Agricultural Show. We kindly ask that you respect them during the event.
Health & Safety
The Organisers of this show have taken reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the Organisers and all the Officials and Stewards.
Neither the Society nor its officers or servants shall be liable for personal injury or loss of or damage to any property whatsoever happening to or arising out of the presence of any person at the Society’s Show and caused by the wrongful act or omission of the Society, its officers or servants, and it is a condition of entry to the Show that any person visiting the Show, including any Exhibitors, competitors or their servants shall indemnify the Society, its officers or servants against all liabilities, claims, proceedings, costs and demands arising out of such act or omission.
The Event Safety Officer is the designated COVID-19 officer for the Show and will be assisted by the Show’s stewards, security and medical staff. The Show will implement any government restrictions and best practice advice required both during the build-up and operation of the Show. These may include social distancing, signage, hand sanitising stations, requirement to wear face masks, areas with limited access and controlled routes of flow.
The exhibitor assumes responsibility for ensuring that their exhibits and activities comply with all legal requirements and best practice advice as may be in place at the time of the event to protect the safety of exhibitors and public alike. Exhibitors undertake, if requested, to provide a specific risk assessment relating to such compliance and to provide any personal protective equipment, signage and consumables such as masks and sanitiser etc as may be required or advised.
In the event that the Show is postponed or cancelled, the Show undertakes to offer exhibitors the option of a full refund or of carrying forward their booking and payment to the rescheduled event.
If local or regional COVID restrictions specifically prevent an exhibitor from attending, the exhibitor may apply to the Show Office for a discretionary refund.
Failure to comply with any of the foregoing regulations could result in prize money being withheld, possible disqualification and refusal of entries in future years.
Should any questions arise not provided for in the foregoing rules and regulations, the same must be referred to the Committee, whose decision shall be final.